Thank you for your interest in supporting Polar Vortex!

EXHIBITORS

We offer artisan booths located in the lobby and the main hall, alongside single and double booths available inside the main hall and outside the main RPG area, and a few popup tables available in the Coltrane lobby on Saturday during the CATAN tournament.

Artisan Booth (Savoy Ballroom)
10’x10′ space located inside the Main Gaming Hall. Includes:

  • one (1) 6’x30″ table
  • Two (2) chairs
  • Two (2) Artisan badges
  • This booth does not have access to electricity.

Artisan Booth (Savoy Lobby)
8’x10′ space located in the Savoy lobby outside the Main Gaming Hall. Includes:

  • One (1) 6’x30″ table
  • Two (2) chairs
  • Two (2) Artisan badges
  • Access to electricity
  • These booths are not secured at night.
  • Secure overnight storage is available for items & inventory if desired

Single Booth (Savoy Ballroom): $80
10’x10′ space inside the Savoy Ballroom. Includes:

  • One (1) 6’x30″ table
  • Two (2) chairs
  • Two (2) Exhibitor badges
  • Access to electricity

Single Booth (RPG Rooms)
10’x10′ space outside the RPG Rooms, Shaw & Getz. Includes:

  • Two (2) 6’x30″ table
  • Two (2) chairs
  • Two (2) Exhibitor badges
  • Access to electricity
  • These booths are not secured at night.
  • Secure overnight storage is available for items & inventory if desired

Double Booth
20’x10′ space located inside the Savoy Ballroom. Includes:

  • Two (2) 6’x30″ table
  • Three (3) chairs
  • Up to three (3) Exhibitor badges
  • Access to electricity

Saturday Pop-up Booth: $20
10’x10′ space located inside the Shaw Getz Lobby, outside Coltrane. Includes:

Polar Vortex currently has no policy regarding MSRP stores and we have no issue with vendors discounting. While we do require vendors to follow manufacturer’s M.A.P. policies, we only ask vendors not to undercut other vendors discounts.

Submit Your Application

SPONSORSHIP

Each level of sponsorship offers several marketing vehicles to help promote your business and showcase your support to our attendees in making Polar Vortex possible.

Sponsorships may be in the form of financial support, product support, or a combination of both for our YETI, TUNDRA GIANT, and FROST DRAGON levels.

All sponsorships include the following:

  • your logo featured on all sponsor lists—both print and digital
  • your logo—or other visual marketing material—to showcase your company’s sponsorship of a table(s) within a section of the convention most ideal for your business.

Our top two levels also include your logo—or other visual marketing material—on a large banner recognizing you as a major Polar Vortex sponsor displayed prominently at the entrance to the main hall.

The sections available for table sponsorships are:

  • Tabletop RPGs:
    each table seats 4 to 8 players. There are 18 tables in this section.
  • Board and Card Games:
    each table seats 4 to 6 players. There are 28 tables in this section.
  • Tabletop Miniatures Games:
    each table accommodates 2 to 4 players each. There are 24 tables in this section.

Product support can be designated for the following use:

  • Charity Auction supporting the American Cancer Society.
  • Board Game Library.
  • Play-and-Win.
  • Paint-and-Take.
  • Event Prize Support.
  • Allow convention organizers to determine the best placement for your brand.
Submit Your Application
Polar Vortex